Basic features > Tasks / Task lists

Task lists

To make it easier to navigate and work with tasks, they are grouped by type:

  • My tasks. Here you will see all the tasks for which you are responsible. If a colleague assigns you a new task, a red circle with a number will appear next to My Tasks.
  • CRM tasks. All CRM activities for which you are responsible. This section is displayed only if the Show CRM tasks separately from others option is enabled in the user profile settings.

  • Assisting. This section displays tasks that require your participation at certain stages. A gray circle with a number inside indicates how many tasks you are assisting on.
  • Assigned by me. All the tasks created by you are collected here.

LOT 1 If in the organizational chart you are assigned to the position of the department head, then in addition to your own tasks, you will see the tasks of your subordinates. Learn more in the My department article.


You can filter your tasks and view them in a convenient manner:


  • Current. Use this option to view current tasks that require your immediate attention.
  • All. You will see a list of your current tasks,as well as the tasks that you/your colleagues have ever performed, sorted by the date. If the name of the task is crossed out, it means that is has been completed.
  • Completed. This option is only available for CRM Tasks. It shows all the previously completed CRM activities.

Next to the tasks with a specified due date you will see the icons. The black dot icon means that the task is not overdue, the yellow dot icon means less than a day is left before the end of the task's due date, the red dot icon appears next to overdue tasks.

Click on the task name to open its page. It contains all the necessary information: task description, attachments, deadlines, participants, author.

Read more about the My tasks section in the Working with tasks. Task page article. The Assigned by me section is described in the Task control article.

Bulk reassignment

In ELMA365 you can reassign multiple tasks at once. It may be useful if you are leaving on a business trip and wish to delegate all your current tasks to a colleague.

Go to My tasks and check all the tasks that you want to reassign. The Reassign symbol will appear on the top of the list.


Click on the symbol and select the new task executor.


Once you click Reassign, all the selected tasks will be reassigned and will disappear from your task list. Also, you will see a corresponding notification in your activity stream.

Please note that a regular user can only reassign the tasks where he or she is specified as Executor. A manager can also reassign the tasks of his or her employees.

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