Access permissions in ELMA365 / Access to a workspace

Access to a workspace

Users who have access to a workspace can interact with the apps stored in it that are accessible to them. Access can be configured when creating the workspace or later in its settings.

Access to a workspace can only be granted to user groups.

If you’re not included in such a group, you won’t see the workspace or its apps in the left menu. If you have access to an app within the workspace, but you don’t have access to the workspace itself, the app will not be available. If you have access to the app’s data, you will be able to work with its items using direct links, for example, from process tasks. Read more about access settings in Access permissions in ELMA365.

начало внимание

Only the users included in the Administrators group can manage access to workspaces.

конец внимание

To configure workspace access, click the gear icon next to its name and select Workspace Access.


In the window that opens, specify the user groups that should be able to see the workspace in the left menu.

For example, the HR workspace should only be available to the HR department. Select the HR department group from the list and click Save.


After you save the changes, users not included in the specified group won’t be able to see the workspace and its apps in the left menu or access them using a direct link.

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