ELMA365 offers multiple levels of access permissions. They allow you to:
- Set up access to such system objects as workspaces and apps.
- Customize permissions for app item data.
начало внимание
Administrators always have access to all workspaces and apps as well as full access to data stored in any app. Access restrictions do not apply to them.
конец внимание
The following access settings can be configured:
- Global access to system objects:
- Access to a workspace. Granted to groups of users. Users not included in a group specified in the access settings cannot access the workspace or apps stored in it. They don’t see the workspace in the left menu, and they can’t open the workspace using a direct link.
- Access to an app. Also granted to groups of users. A user can only have access to an app if they have access to the workspace it belongs to. Users not included in the specified groups cannot see the app in the workspace’s left menu and cannot open the app page using a direct link.
- Access to app data. These settings allow you to grant specific types of access permissions (view, creation, editing, etc.) to individual users, groups, and org chart items. There are three levels of access settings:
- For all items in an app. The most general access restriction option. You can assign permissions for all items in an app.
- For app folders. You can assign different permissions to different users for data within different app folders.
- For specific app items. The most specific access restriction option. You can assign permissions for certain app items individually.
Note that if a user doesn’t have access to a workspace or app but has access to the data in the app, the settings will work as follows:
- The user won’t be able to see app items by selecting the app in the left menu.
- App items that the user has access to will be available via a direct link, from process tasks, or from pages of other apps.
Here is how different access settings interact with each other:
Access to a workspace |
Access to an app |
Access to app data |
Result |
Yes |
No |
Full access |
The app is not displayed in the workspace’s left menu, and the app page is not available. The user can open an app item using a direct link and work with it, for instance:
|
No |
Yes |
Full access |
The app page cannot be opened via a direct link, but the user can still work with the items of the app using direct links. |
No |
No |
Full access |
The user can work with the app items in the app using direct links. |
Yes |
Yes |
No access |
The app page is accessible from the workspace’s menu, but it is empty. The user cannot open app item pages or work with the app’s data. |
Read more about how these settings work together in Combinations of access permissions.
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