ELMA365 allows you to enhance your data protection with configurable security settings. To use this feature, go to Administration>Security Settings.
Here you can specify the length and quality of a user password, restrict the number of invalid login attempts, configure conditions for user account lockout and enable two-factor authentication.
Only users included in the Administrators group can change the security settings.
In this section, you can adjust user passwords strength and configure user account lockout after several invalid login attempts.
The system will use these settings for user authentication and password recovery.
The available password policy options are:
- Minimum password length. Specify the minimum number of characters in a password. If the password length is not enough, the system will notify the user about it when he or she tries to sign in.
- Use complex password. If this option is enabled, the system will require a password to contain upper- and lowercase letters, numbers, and special characters, for example, +! #, etc. If the password does not meet the requirements, when trying to log in, the user will see a notification about this.
- Number of invalid login attempts. Enter the number of times the user can attempt to log in to his or her account with an invalid password before the account is locked. To disable the option, set its value to 0.
- Reset account lockout counter after. Enter the number of minutes that must elapse after a failed login attempt to reset the counter to 0. If the limit is not exceeded, the counter starts from the beginning. The user will not be locked.
For example, you limited the number of invalid login attempts to three and the account lockout time to one minute. The user who has entered the wrong password twice can wait for one minute and get three login attempts again.
If the time limit is set to 0, the counter won’t be reset and the system will lock the user account after the limit of invalid login attempts is reached.
- Account lockout duration in minutes. Enter the number of minutes the user is unable to log in to the system after he or she has exceeded the limit of login attempts. In the system, the user status changes to Locked. Once the lockout period expires, the user can try to log in again. If the lockout duration is set to 0, the only person who can unlock the user is the Administrator. To unlock a user, go to Administration>Users, open the user profile, and click Unlock.
- User groups that must be informed about account lockout. Here you can specify the user groups that will be notified in the activity stream about account lockout.
You can require users to verify their identities before the authentication. You can add an extra layer of security to ensure that a user account is used by your employee and not someone else.
The two-factor authentication options are:
- Second authentication factor. Here you can enable two-factor authentication by selecting the SMS option from the drop-down list. After that, users will be required to enter the login, password, and individual code from SMS.
- SMS provider. You can select the SMS service provider the system will use to send individual codes to the user. To do this, you need to enable and configure one of the integration modules available in ELMA365.
To use two-factor authentication you must first enable and configure SMS integration module.