BPM system

This is the life cycle of a real process of one of our clients, a representative of a large business. In a one-minute video, we have collected the real-life changes in the process for 2 years. You can clearly see how the process changes over time: first it grows, then it simplifies, finally again it gets saturated with new details.

Something like this happens with every process taking place in the company. For a company of 500 people there are 50 to 100 of such processes, and each of them lives its own life. ELMA365 provides a tool that allows you to create processes and support them quickly and easily throughout the life cycle.

How the BPM system works

BPMS (business process management system) is a class of corporate information systems for digitizing business processes.
They allow the company to be flexible and responsive to market changes. BPM system will help model business processes,
monitor them, identify bottlenecks and points for improvement.

The idea behind any BPM system is very simple: when implementing business process management in your company, you describe them by using clear diagrams without involving IT experts. Settings are made with a click of a mouse and do not require programming skills.

The plan of actions are sent for execution. This means that all participants in the business process receive tasks in the system in a preset sequence. At the same time, the BPM system allows you to track and control the progress of work in real time.

Potential optimization opportunities are identified based on monitoring of the already available data. Improvement of processes is carried out in an understandable visual environment and can be performed by the citizen developers. This allows you to quickly respond to new market trends and form a competitive advantage.

Modeling of business processes
in an intuitive designer

Digitizing a process begins with its outline in a graphic designer and doesn’t require any input of a programmer.
The process is created from ready-made blocks as in a constructor. Simply put them in the right order,
assign the executives and set the deadlines.

Modern international BPMN 2.0 notation is used for modeling. It allows you to create diagrams for even very complex business processes in a comprehensible way. The completed diagram demonstrates the logic of the process, its participants and the sequence of their work.

As soon as the diagram is ready, the data with which the participants in the process will work are determined. It is indicated where and how these data will enter the process. This information will be required by executors to complete tasks and make motivated decisions.

Process execution

The process engine which is at the heart of the BPM system automates the setting of tasks,
guides the process to the desired branch, as well as collects and transmits data,
provides access to it within the executable process.

After starting the process, all tasks and notifications are automatically sent to its participants at the required stage. At the same time, the sequence specified in the diagram during simulation is observed. The performer does not need to think about where to direct the result of his work. ELMA365 knows which employee to assign the next task to after the current stage is completed.

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Process control and monitoring
in real time

ELMA365 gives managers various tools to monitor and control processes.
They help identify bottlenecks, take timely action
and correct employees' performance.

You can track the progress of the process using a Kanban board. When the process status changes, it moves from one column of the board to another.

You can also understand at what stage a particular business process is at the moment by checking its summary page. It is created in the system for each process and demonstrates the movement pattern in real time. All completed operations are outlined in blue, and the current one is outlined in green.

Continuous process improvement

There is no need to involve the IT department to streamline processes. It is enough to have the expertise
of citizen developers only to edit processes in low-code.
New ideas can be quickly tested and analyzed for their effectiveness in practice.

To maintain a competitive edge, businesses need to continually optimize their processes. In this case, the more flexible the automation tool is, the faster it will allow the company to respond to market changes.

In ELMA365 you can improve processes as you go. Add participants, customize interfaces and adjust the logic of the process in the visual editor. You don’t need to interrupt the work of already running processes, and the changes will take effect immediately after they are published.


Integration with RPA

Not only people but also robots can act as participants in the process. They can perform
a series of simple, often repetitive tasks. This is a great solution for tasks that take up
a lot of employees' time and carry the risks of random errors
that arise due to the human factor.


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